Job Description

Openings as of 4/3/2020
80 Business Office

  • Grants-Finance Manager (Internal Only) JobID: 540
  • Position Type:
    80 Business Office

  • Date Posted:

  • Location:
    District Office

  • Date Available:

  • Closing Date:

    Job Title: Grants-Finance Manager
    Employment: Twelve Months Benefited Exempt
    Reports to: Chief Financial Officer
    Supervises: Non-exempt Accounts Payable and Purchasing staff members

    • High School diploma or equivalent required
    • Associates or Bachelor’s Degree preferred
    • At least ten years successful experience in public school finance (preferred)
    • At least ten years successful experience in State and Federal grants management (preferred)
    • Such alternatives to the above qualifications as the Board may find appropriate and acceptable

    Required Skills:
    • Experience and knowledge of school business management.
    • Knowledge of auditing requirements and the Uniform System of Financial Records
    • Experience in all phases of school district accounting and budgeting principles.
    • Demonstrated aptitude for planning and budgeting project proposals.
    • Demonstrates the ability to analyze data and disseminate program effectiveness.
    • Experience and knowledge in supervision of office practices and procedures.
    • Ability to communicate with others in a clear and precise manner.
    • Ability to independently analyze issues, solve problems, create plans of action.
    • Ability to keep confidentiality of records, correspondence, sensitive information.
    • Relates to the public, staff and administration in a positive manner.
    • Effectively use a variety of computer programs to include, but not limited to: Microsoft Office applications, data collection and complex database programs.
    • Demonstrates sound and practical decision-making.
    • Demonstrates strong organizational skills that are detail-oriented
    • Demonstrates clear writing skills.
    • Demonstrates the ability to work harmoniously and effectively with school personnel, pupils, parents and community.
    • Demonstrated effective interpersonal skills in dealing with staff and the general public.

    Essential Functions:
    • Maintains and reconciles general fixed asset listing and performs physical inventory in accordance with the USFR.
    • Reconciles district checking accounts.
    • Prepare reports on budget, expenses, and revenue for all funds as needed.
    • Oversee, input and assist in utilization of the computer system to manage the business and financial affairs of the district.
    • Review and reconcile deposits made to the Maricopa County School Superintendent’s Office and the County Treasurer
    • Prepare Journal Entries to the General Ledger as needed
    • Manages Extracurricular Tax Credit/Gifts and Donations programs
    • Prepare State, Federal, and District reports and budgets.
    • Become knowledgeable and stay current regarding policies, regulations and legal requirements as related to School Finance.
    • Manage all Federal and State grants under the direction of the Director of Teaching and Learning.
    • Complete Federal and State monitoring related to Federal and State Programs.
    • Prepare reports and studies for the purpose of providing information to the Board, Superintendent, Chief Financial Officer, other staff and the public or to comply with the regulatory requirements
    • Evaluates all federal legislation, projects and programs for the possibilities and opportunities they offer for educational grants, entitlements and allocations offered relevant to the needs of the district.
    • Maintains all records required for monitoring, evaluation and auditing of federal and state programs.
    • Monitors internal procedures to insure fiscal integrity of program funds in compliance with regulations governing expenditures of such funds.
    • Develops, implements and monitors procedures to insure timely submission of applications, amendments, reports, census data and evaluations required for federal, and state projects.
    • Represent the district at Phoenix Curriculum Council and all Title meetings.
    • Assist school office personnel in Finance related questions.
    • Assist immediate supervisor in the recruitment and selection of classified staff.
    • Attends meetings for the purpose of conveying and/or gathering information required to perform functions.
    • Respond to inquiries for the purpose of providing information and/or direction.
    • Prioritize work and decisions in the absence of the immediate supervisor.
    • Supervise and maintain department schedules.
    • Regular and punctual attendance required to meet essential function of job responsibilities.
    • Assist the Director of Teaching and Learning to organize in accomplishing district goals.
    • Performs other job-related duties as assigned by the Chief Financial Officer.

    Physical Demands:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

    How to Apply:
    Applications can be obtained from the Balsz School District office via a website at District employees applying for this position are required to submit an application on the website.

    The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and isn’t an exhaustive list of duties performed for this position. Balsz is an Equal Opportunity Employer.

Application Instructions

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