Job Description

  • DISTRICT RECEPTIONIST/OFFICE ASSISTANT JobID: 277
  • Position Type:
    90 Human Resources

  • Date Posted:
    11/19/2020

  • Location:
    District Office
    (High-Needs School)


  • Date Available:
    immediate need

  • Closing Date:
    11/30/2020

  •   
    JOB DESCRIPTION

    Job Title: District Receptionist/Office Assistant
    Employment: Twelve Months
    Reports to: Superintendent/Designee
    Supervises: No Supervisory Responsibilities

    General Summary
    The District Office Receptionist/Office Assistant operates the district telephone system and assists with a variety of responsibilities. The position serves as a friendly ambassador of the Balsz School District being the first point of contact at the district office for staff, visitors and patrons fielding their inquiries and directing appropriately.

    Desired Education and Experience:
    • High school diploma or equivalent, additional training and coursework a plus
    • Previous experience in school settings preferred
    • Proven experience as front desk representative, agent or relevant position
    • Bilingual in English/Spanish (reading/writing/speaking) preferred
    Required Qualifications and Skills:
    • Ability to communicate with others in a clear and precise manner
    • Ability to work cooperatively, tactfully with staff and public and in a positive manner, even in times of stress
    • Ability to maintain confidentiality of records, correspondence and conferences
    • Proficient in the use of MS Office product including Outlook, Word, PowerPoint, and Excel
    • Comfortable multi-tasking and prioritizing tasks without guidance
    • Customer service focused
    • Command of business English and able to write letters using correct grammar, spelling, and punctuation
    • Punctual with strong attendance history
    Essential Functions:
    • Answer telephone, personally responding to those that can be resolved at the front desk, and directing others to appropriate staff members
    • Greet visitors and staff members in a warm and friendly manner and respond to inquiries directly or by referral to appropriate staff members
    • Receive deliveries; sorts and distribute incoming mail; prepares and stamps outgoing mail
    • Maintain reception area and all common areas in a welcoming, safe and tidy manner at all times
    • Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
    • Maintain employee and department directories
    • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
    • Participate in informational activities (e.g. staff development, departmental briefings, etc.)
    • Obtain, gather and organize pertinent data as needed for the purpose of composing correspondence, reports, statistical data, records and other materials
    • Update calendars and schedule meetings
    • Provide clerical support to the Superintendent and Executive Assistant to the Superintendent
    • Assist other personnel as may be required for the purpose of supporting them in the completion of their duties
    • Maintain a high level of ethical behavior and confidentiality when dealing with staff information
    • Other duties as assigned
    Physical Demands:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

    How to Apply:
    Applications can be obtained from the Balsz School District office via a website at www.balsz.org. District employees applying for this position are required to submit an application on the website.

    The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and isn’t an exhaustive list of duties performed for this position. Balsz is an Equal Opportunity Employer.



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