Job Description

    Administrative Assistant JobID: 511
  • Position Type:
    95 Curriculum Department

  • Date Posted:
    4/5/2023

  • Location:
    District Office
    (High-Needs School)

  • Date Available:
    ASAP

  • Closing Date:
    until filled

    •   Additional Information:
    JOB DESCRIPTION

    Job Title: Administrative Assistant
    Employment: Twelve Months
    Salary: Classified Salary Schedule
    Reports to: Chief Academic Officer;
    Director of Curriculum and Instruction
    Supervises: No Supervisory Responsibilities

    Qualifications:
    • High school diploma or equivalent.
    • Associate’s Degree preferred.
    • Minimum of 2 years previous experience.
    • Bilingual preferred.
    Required Skills:
    • Effectively use a variety of computer programs.
    • Ability to communicate with others in a clear and precise manner.
    • Ability to independently analyze issues, solve problems, create plans of action.
    • Ability to supervise confidentiality of records, correspondence, and conferences.
    • Ability to relate to the public, staff and administration in a positive manner.

    Essential Functions:
    • Processes all incoming and outgoing mail and phone calls.
    • Assesses needs, orders, and maintains supplies, materials and equipment.
    • Performs any bookkeeping tasks associated with the specific position.
    • Maintains regular filing systems and searches files for specific information.
    • Prepares correspondence and reports as instructed.
    • Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.
    • Utilizes current technology to complete tasks i.e. excel, PowerPoint presentations, etc.
    • Makes necessary arrangements for meetings including date, location, and time, contacts those who need to attend, and prepares all materials on matters to be discussed.
    • Accepts responsibility of office reports and office operations.
    • Makes routine decisions in accordance with established policies and procedures.
    • Creates schedules during student assessment as outlined by Director of Teaching & Learning.
    • Inputs student assessment data into Synergy.
    • Prepares and maintains financial records to include purchase orders, grant budgets, professional leave forms, and travel reimbursements.
    • Interacts professionally and appropriately with the public and district staff.
    • Performs other duties and responsibilities as assigned.

    Physical Demands:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

    How to Apply:
    Applications can be obtained from the Balsz School District office via a website at www.balsz.org. District employees applying for this position are required to submit an application on the website.

    The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and isn’t an exhaustive list of duties performed for this position. Balsz is an Equal Opportunity Employer.





Application Instructions

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